Legal Information
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Website Terms of Use
Brighton & Hove Sea Serpents RFC
Last updated: 26 October 2026
1. Introduction
Welcome to the official website of Brighton & Hove Sea Serpents RFC ("BHSS RFC", "the Club", "we", "us" or "our").
This website, www.bhssrfc.com, is operated by Brighton and Hove Sea Serpents Rugby Football Club Limited, a company registered in England and Wales under company number 15803777.
These Website Terms of Use explain the conditions governing access to and use of our website.
By using this website, you agree to comply with these terms. If you do not agree, please discontinue using the website.
2. Purpose of the Website
This website provides information about the Club, including:
Rugby training and participation.
Club membership and supporter opportunities.
Fixtures, competitions and events.
Club news, announcements and activities.
Sponsorship, volunteering and community engagement.
Contact details and enquiries.
We aim to ensure that information is accurate and up to date, but information may change without notice.
3. Acceptable Use
Visitors must use the website lawfully and responsibly.
You must not:
Use the website for unlawful, fraudulent or malicious purposes.
Attempt to gain unauthorised access to the website or its systems.
Introduce viruses, malware or other harmful material.
Interfere with the website's functionality or security.
Misuse contact forms or communication services.
Harass, threaten or discriminate against others through website-related communications.
Reproduce or exploit protected website content without authorisation.
We reserve the right to take appropriate action where misuse is identified.
4. Intellectual Property
Unless otherwise stated, the Club owns or has permission to use the content displayed on this website.
This may include text, graphics, branding, photographs, videos, club logos and other materials.
Content may be viewed or shared for lawful personal and non-commercial purposes, provided relevant ownership and attribution are respected.
Commercial reproduction, modification or distribution requires prior permission from the relevant rights holder.
Third-party trademarks, photographs and other protected material remain the property of their respective owners.
5. Accuracy of Information
We make reasonable efforts to maintain accurate and current website information.
However, fixtures, training arrangements, event details, availability, membership information and other content may be amended.
Visitors should verify important information through official Club communications where necessary.
We do not guarantee that all website information will be accurate, complete or continuously available.
6. Membership, Activities and Events
Information about Club membership, rugby participation and events is provided for general information.
Registration or participation may be subject to separate eligibility requirements, policies, booking terms or conditions.
Submission of an enquiry or registration form does not necessarily guarantee acceptance, selection, participation or availability.
Any applicable payment, cancellation and refund conditions should be made available before a booking or purchase is completed.
7. External Websites and Third-Party Services
Our website may include links to external websites, social media platforms, payment providers or other third-party services.
These services are operated independently and may have their own terms and privacy policies.
We are not responsible for the content, availability or privacy practices of third-party websites, except where responsibility arises under applicable law.
8. Photographs and Media
Photographs and videos may be published for Club news, match reporting, community engagement and promotional purposes, subject to applicable rights and privacy requirements.
Visitors must not reproduce or commercially exploit such material without appropriate permission.
Privacy-related requests concerning identifiable individuals may be submitted to the Club using the contact details below.
9. Website Availability and Security
We aim to maintain a reliable and accessible website.
However, we may suspend, modify or restrict website functionality for maintenance, security or operational reasons.
We do not guarantee uninterrupted access or that the website will be free from technical faults.
Visitors are responsible for using appropriate security measures when accessing online services.
10. Liability
Nothing in these terms excludes or limits liability where doing so would be unlawful, including liability for death or personal injury caused by negligence, fraud or fraudulent misrepresentation.
Subject to applicable law, the Club is not responsible for losses arising solely from reliance on inaccurate general website information, temporary website unavailability or third-party services outside its reasonable control, except where the Club is legally responsible.
Nothing in these terms affects any statutory rights that cannot lawfully be excluded or restricted.
11. Privacy and Cookies
Personal information collected through this website is handled in accordance with our Privacy Policy.
Cookies and similar technologies are explained in our Cookie Policy.
Privacy Policy: www.bhssrfc.com/privacy-policy
Cookie Policy: www.bhssrfc.com/cookie-policy
12. Changes to These Terms
We may update these Website Terms of Use from time to time.
The latest version will be published on this website with an updated revision date.
13. Governing Law
These terms are governed by the laws of England and Wales.
Any disputes will be subject to the jurisdiction of the courts of England and Wales, subject to any mandatory legal rights or jurisdictional rules that apply.
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1. Introduction
Brighton & Hove Sea Serpents RFC ("BHSS RFC" or "the Club") respects your privacy and is committed to protecting your personal information.
This Privacy Policy explains how we collect, use, store, share and protect personal information when you:
Visit our website.
Contact the Club.
Apply for or maintain membership.
Register for rugby activities, training or events.
Volunteer, coach or otherwise support the Club.
Participate in photographs, videos or promotional activities.
Communicate with Club representatives.
This policy applies to personal information processed by Brighton and Hove Sea Serpents Rugby Football Club Limited.
2. Who We Are
Legal entity: Brighton and Hove Sea Serpents Rugby Football Club Limited
Trading name: Brighton & Hove Sea Serpents RFC
Company registration number: 15803777
Registered office: 10 Penland Close, Haywards Heath, England, RH16 1PR
Website: www.bhssrfc.com
Contact: communications@bhssrfc.com
The Club acts as a data controller for personal information where it determines the purposes and means of processing.
3. Personal Information We Collect
Depending on your involvement with the Club, we may collect:
Personal and Contact Information
Full name and preferred name.
Email address and telephone number.
Postal address where necessary.
Date of birth or age-related information where required.
Emergency contact details.
Membership and Participation Information
Membership type and status.
Membership applications and renewals.
Rugby registration and eligibility information.
Training and match attendance.
Team selections and participation records.
Kit sizes and allocation information.
Relevant membership correspondence.
Health and Welfare Information
Where necessary and subject to appropriate safeguards, we may process:
Medical information voluntarily provided for safe participation.
Allergies and relevant medical conditions.
Injury and accident reports.
Concussion-related information.
Emergency contact and welfare information.
Relevant safeguarding information.
Access to this information is restricted to authorised individuals who reasonably require it for their responsibilities.
Financial and Transaction Information
We may process information relating to:
Membership payments.
Event registrations and payments.
Donations and fundraising contributions.
Refunds and other transactions.
Payments may be processed through third-party payment providers. The Club does not normally require or retain complete payment card details.
Website and Communications Information
When you use our website or contact us, we may collect:
IP address and device information.
Browser type and website activity.
Cookie preferences and relevant tracking information.
Information submitted through website forms.
Correspondence and enquiries.
Photography and Video
We may collect and use photographs and video recordings taken at matches, training sessions, club events and promotional activities.
Images may be used for legitimate club communications, subject to applicable data protection requirements, our assessment of the circumstances and any appropriate consent arrangements.
4. Why We Use Your Information
We process personal information for purposes including:
Administering membership and registrations.
Organising rugby training, matches and events.
Supporting health, safety, welfare and safeguarding.
Communicating operational information.
Managing payments, accounts and financial records.
Responding to enquiries and complaints.
Meeting legal, regulatory and sporting obligations.
Promoting club activities where lawful.
Improving our website and understanding visitor engagement.
5. Our Legal Bases for Processing
Depending on the circumstances, we rely on one or more of the following lawful bases under UK GDPR:
Contract: Where processing is necessary to administer membership or another agreement with you.
Legal obligation: Where information must be processed to comply with applicable legal requirements.
Legitimate interests: Where processing is necessary for the effective administration and operation of the Club, provided those interests are not overridden by individuals' rights and freedoms.
Consent: Where individuals have freely agreed to specific processing, such as optional marketing or certain uses of personal information.
Vital interests: In limited circumstances where processing is necessary to protect someone's life.
Where we process special category data, such as health information or information revealing sexual orientation, we will also identify an appropriate additional condition under Article 9 UK GDPR.
This may include explicit consent or another applicable condition, depending on the specific processing.
We will not assume that membership of an inclusive LGBTQ+ rugby club establishes or confirms any individual's sexual orientation or gender identity.
6. Sharing Personal Information
Where necessary, we may share relevant information with:
Authorised Club officers, coaches and volunteers.
Relevant rugby governing bodies and competition organisers.
Membership and communication platforms.
Website hosting and technology providers.
Payment service providers.
Medical professionals or emergency services when appropriate.
Insurers, legal advisers or regulatory authorities where necessary.
We do not sell personal information.
Personal information will only be shared for appropriate purposes and subject to relevant legal safeguards.
7. Third-Party Platforms
The Club may use third-party systems to support membership, administration and communications, including:
Squarespace for website hosting and enquiries.
Spond for team administration and participation.
WhatsApp for relevant group communications.
Payment and banking providers for transactions.
Meta services for digital advertising where enabled.
The processing undertaken by these services may also be governed by their own privacy information and terms.
The Club will assess relevant data protection arrangements and apply appropriate safeguards.
8. International Data Transfers
Some technology providers may process or store information outside the United Kingdom.
Where personal information is transferred internationally, we will ensure an appropriate legal transfer mechanism or safeguard applies, as required under UK data protection legislation.
Information about relevant safeguards can be requested using the contact details below.
9. How Long We Keep Information
We retain personal information only for as long as reasonably necessary for the purposes for which it was collected, including any applicable legal, safeguarding, insurance or regulatory requirements.
Retention periods vary according to the nature of the information.
Membership information, financial records, safeguarding records, medical information and general correspondence may require different retention periods.
When information is no longer required, it will be securely deleted, anonymised or otherwise disposed of appropriately.
[Publication requirement: Confirm the Club's actual retention schedule and make the applicable periods, or sufficiently clear retention criteria, available to individuals.]
10. Security
We take reasonable organisational and technical measures to protect personal information against unauthorised access, alteration, disclosure, loss or misuse.
These measures include restricting access according to responsibilities, using appropriate account security and taking care when sharing sensitive information.
However, no method of electronic communication or storage can be guaranteed to be completely secure.
11. Your Data Protection Rights
Subject to applicable legal conditions and exemptions, individuals have rights including:
Accessing personal information held about them.
Requesting correction of inaccurate information.
Requesting deletion in appropriate circumstances.
Requesting restriction of processing.
Objecting to certain processing.
Requesting data portability where applicable.
Withdrawing consent where consent is the lawful basis.
You have the right to object to processing based on legitimate interests. You also have the right to object to the use of your personal information for direct marketing at any time.
To exercise your rights, please contact communications@bhssrfc.com.
We may need to verify your identity before responding to certain requests.
12. Marketing Communications
We may communicate club news, operational updates, invitations and other relevant information.
Where communications constitute direct marketing, we will comply with applicable UK GDPR and electronic marketing requirements.
Where consent is required, we will obtain it before sending marketing communications.
Individuals may unsubscribe or object to direct marketing at any time.
13. Photography and Publicity
Photography and video are common parts of rugby matches, events and club promotion.
We will consider the intended use, reasonable expectations, individual privacy, safeguarding and any relevant consent requirements.
Where express consent is required, this will be sought separately.
Anyone with concerns about identifiable photographs or videos featuring them may contact the Club to request a review.
14. Complaints
If you have concerns about how the Club handles your information, please contact us first so that we can investigate.
You also have the right to complain to the Information Commissioner's Office (ICO).
Website: www.ico.org.uk
Telephone: 0303 123 1113
15. Changes to This Policy
We may update this Privacy Policy to reflect changes in Club operations, technology, applicable guidance or legislation.
We will publish the latest version on our website.
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1. Introduction
Brighton and Hove Sea Serpents Rugby Football Club Limited, trading as Brighton & Hove Sea Serpents RFC ("BHSS RFC", "the Club", "we", "us" or "our"), uses cookies and similar technologies on www.bhssrfc.com.
This Cookie Policy explains what cookies are, why they are used, and how visitors can manage their preferences.
We are committed to respecting visitors' privacy and handling personal information transparently in accordance with applicable UK data protection legislation, including the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018 and the Privacy and Electronic Communications Regulations 2003 (PECR), as amended.
2. What Are Cookies?
Cookies are small files stored on your computer, tablet or mobile device when you visit a website.
They allow websites to remember information, support essential functionality, understand visitor activity and, where permitted, provide relevant advertising.
Cookies may be temporary (session cookies) or remain on your device for a specified period (persistent cookies).
3. Types of Cookies We Use
Strictly Necessary Cookies
These cookies support essential website functions, including:
Website security and stability.
Navigation and page functionality.
Remembering privacy and cookie preferences.
Processing forms and maintaining website sessions.
These cookies do not normally require consent where they are strictly necessary to provide a service requested by the visitor.
Analytics and Performance Cookies
Subject to applicable consent requirements, analytics technologies may be used to:
Understand how visitors interact with our website.
Measure website traffic and page performance.
Identify opportunities to improve navigation and accessibility.
Understand the effectiveness of club communications.
These technologies may be provided by Squarespace or other configured analytics services.
Marketing and Advertising Cookies
Where enabled and consented to, we may use advertising technologies, including the Meta Pixel, to:
Understand interactions with club promotions.
Measure the effectiveness of advertising campaigns.
Measure registrations or other relevant website actions.
Deliver or improve relevant advertising on third-party platforms.
These technologies may process information about your device, browser and website activity, and may involve sharing information with the relevant advertising provider.
Marketing cookies and similar tracking technologies will only be activated where the necessary consent has been obtained.
Functional Cookies
Some optional services may use cookies to remember preferences or support embedded content and interactive features.
Where these cookies are not strictly necessary, we will seek consent where required.
4. Third-Party Services
Our website is hosted using Squarespace.
Other third-party services may be used in connection with website analytics, advertising, embedded content and forms.
These providers may process information in accordance with their own privacy and cookie policies.
Relevant providers may include:
Squarespace: www.squarespace.com
Additional providers will be identified where applicable.
5. Managing Cookie Preferences
Visitors can accept, reject or manage non-essential cookies through our website's cookie consent controls.
Consent may be withdrawn or changed using the cookie preference controls made available on the website.
Cookies may also be managed or deleted through browser settings. Blocking some cookies may affect certain website functions.
6. Cookie Register
The website's cookie register should identify the cookies and similar technologies actually in use, including their provider, purpose, category and duration.
[Publication requirement: Insert a verified cookie inventory following a website cookie audit. This should include Squarespace cookies, Meta Pixel and any other active integrations.]
7. Updates to This Policy
We may update this Cookie Policy when website functionality, tracking technologies or applicable legal requirements change.
The latest version will be published on this page with an updated revision date.
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Company Information
Brighton & Hove Sea Serpents RFC
Legal Identity
Brighton & Hove Sea Serpents RFC is the trading name of Brighton and Hove Sea Serpents Rugby Football Club Limited.
Registered company name: Brighton and Hove Sea Serpents Rugby Football Club Limited
Company registration number: 15803777
Company type: Private company limited by guarantee without share capital.
Company status: Active
Registered in: England and Wales
Date of incorporation: 26 June 2024
Registered office:
10 Penland Close
Haywards Heath
England
RH16 1PRPrincipal activity: Activities of sport clubs (SIC 93120)
Governance
The Club operates through its registered company structure, with governance responsibilities undertaken by its directors and authorised club officers.
The Club is a company limited by guarantee and does not have share capital.
Its internal governance arrangements are subject to its Articles of Association and other applicable governing documents.
Company Records
Official company information, including statutory filings and registered details, is publicly available through Companies House.
Company number: 15803777
Companies House record:
https://find-and-update.company-information.service.gov.uk/company/15803777Information last reviewed: 26 October 2026.